Meeting Minutes 1-26-10
First planning meeting of Milan’s 125th Celebration
Brought to order @ 7:15 p.m.
Linda Gilson: Facilitator
An agenda and a written draft of a slide presentation was distributed to all attendees
All those present introduced themselves and stated what, if any, organization they represented
A length of time for the meeting was determined: 1 hour
Volunteer for a timekeeper was requested: Barb Atkinson volunteered
Volunteer to be note keeper was requested: Jeri Burbank (under duress) volunteered
Linda Gilson mentioned the reasons for the meeting then began a slide presentation
Open discussion:
Mike and Dave volunteered to create a logo and slogan
It was suggested the logo be placed on all the signs entering the City
Sales of T-shirts and ball caps with this logo could help fund this year long event
Need to discuss advertising
Need to look into "in kind" donations rather than strictly looking at money donations
Need to consider what type of fundraising will be needed
It was suggested we contact other cities to see how they were able to fund their anniversary celebrations
Sallie showed Milan papers from past anniversary celebrations in Milan to give an idea of what was done in the past
Discussion of colors to be determined after the logo is created
Mike is going to research 125 years to see if there are specific colors associated with this number
Milan’s Beautification Organization has volunteered to distribute and plant flowers in the colors that are chosen for the 125th
Milan Garden Club has offered to help the Beautification Organization in their efforts for planting throughout the City
It was suggested volunteers from many of the Milan organizations take turns at watering the flowers that will be planted.
Each organization present will network to lend a hand and resources to help promote each others events throughout the year.
Everyone to communicate with Linda on their thoughts for everything discussed this night.
Everyone was asked to make sure they signed in so we will all be able to communicate with one another in the future. A list of attendees will be distributed.
Next meeting is scheduled for February 11, 2010 @ 7:00 p.m. in the Old Fire Barn
Adjourned: 8:15 p.m.