Meeting Minutes 2-11-10
Second planning meeting of Milan’s 125th Celebration
Brought to order @ 7:05 p.m.
Linda Gilson: Facilitator
An agenda and last meeting minutes was distributed to all attendees
Linda asked that everyone sign in.
Last meeting minutes were approved-motion by Susan Wess, second by Ron Morey
Open discussion:
The Milan Area Historical Society has generously offered to make the 125th committee a substructure of the MAHS. This will allow and grant many opportunities to the 125th.
Highlights:
The MAHS will donate $300 as seed money to the 125th with the understanding that if it is possible it be returned. Otherwise it will be considered a donation
The 125th will need to appoint/elect officers to handle the affairs of the committee: Committee Chair, First vice Chair, Second vice Chair, Third vice Chair. These titles can be replaced with other titles as the 125th committee deems and the number of officers can be changed based on need.
All monies collected by the 125th will be placed in a restricted account and managed by the MAHS with the direction of the 125th committee.
Voted on the motion to accept the MAHS offer-motion made by Ron Morey, second by Sallie Bancroft. Approved unanimously
Officers of the 125th
Chair – Linda Gilson
First Vice Chair/Secretary – Jeri Burbank
Second Vice Chair – Julie Zawacki
Third Vice Chair – to be filled at a later date
Dave and Mike were not present-discussion of the logo and colors are tabled until the next meeting.
Monthly events:
Beautification Committee is meeting next week
Kiwanis Club is meeting this night
Discover Milan meets soon, no date has been set as of yet
No other changes at this time
Advertising:
125th anniversary banners on all the light poles in the City
Everyone asked to consider all options
Fundraising;
Ask the City for funding of the banners
Create a book on all the businesses, churches, schools, etc. to sell. Have these entities buy into the book. Then sell it at a profit. The pictures will be taken by a professional photographer at no charge to the 125th. This book will promote current time for these entities so that 125 years from now there will be a record of 2010. Martha and Dave are currently coauthoring a book on Milan. The 125th will coordinate with them to make sure efforts are not be duplicated.
Sponsorships:
Create a form for the sponsors to fill out and have a receipt as well.
Suggestions from the floor:
Post the minutes on our Blog
Discuss the creation of a website
Ask the business owners to place a sign in their window of what their business was like 125 years ago
Ask the Milan Foundation if we are able to apply for funding. However, it is believed the funding isn’t available until August.
Look for a City that has already celebrated 125 years that may have banners we could purchase at a good price.
Next meeting is scheduled for February 24, 2010 @ 7:00 p.m. in the Old Fire Barn
Adjourned: 8:05 p.m.